UltiPro collects, stores, and discloses information about employees.

UltiPro

No employee information is sold to third party vendors.

Employee data is disclosed to Federal, state, and local government agencies for regulatory filing requirements as needed.

Employee data is disclosed to financial institutions as needed for direct deposits.

Your employer can share employee data with third party vendors, through the use of integrations that your employer requests, configures, and initiates. The configured integration determines the type of employee data that is disclosed.

Mobile app user data can be shared with a third party vendor: Amazon SNS, Logstash, Pendo, and Loggly.

Information Category	Data Collected	Data Disclosed
Employee identifiers (data used to identify an employee, for example: employee number)	Yes	Yes
Employee personal information	Yes	Yes
Employee compensation information	Yes	Yes
Employee earnings information	Yes	Yes
Employee deductions information	Yes	Yes
Employee beneficiary information	Yes	No
Employee payroll period information	Yes	Yes
Employee bank account information for direct deposit	Yes	Yes
Employee organization structure	Yes	Yes
Employee job information	Yes	Yes
Employee job performance information	Yes	No
Employee policies and documents	Yes	No
Information within Configured Fields, as determined by your employer	Yes	No
Employee ACA offers and coverage information	Yes	Yes for ACA Services customers
Employee ACA dependent and dependent coverage information	Yes	Yes for ACA Services customers
Mobile app user device UUID	Yes	Yes
Mobile app user device registration token	Yes	Yes

Recruiting and Recruitment

No candidate information is sold to third party vendors.

Your employer can share candidate data with third party vendors, through the use of integrations that your employer requests, configures, and initiates. The configured integration determines the type of employee data that is disclosed.

Information Category	Data Collected	Data Disclosed
Candidate identifiers (data used to identify an employee, for example: employee number)	Yes	Yes
Candidate personal information	Yes	Yes
Candidate employment history	Yes	No
Candidate compensation history	Yes	No
Candidate educational history	Yes	No
Application information, such as candidate notes, application question responses, email correspondence, dispositioning (with comments), and so on.	Yes	No
Information about the jobs the candidate has applied for	Yes	Yes

Onboarding and Onboarding Classic

No candidate information is sold to third party vendors.

Your employer can share employee data with third party vendors, through the use of integrations that your employer requests, configures, and initiates. The configured integration determines the type of employee data that is disclosed.

Information Category	Data Collected	Data Disclosed
Employee hire information	Yes	If requested by employer
Federal income tax information, where applicable	Yes	If requested by employer
State/Provincial income tax information, where applicable	Yes	If requested by employer
Wage notice forms, where applicable	Yes	If requested by employer
Residency certifications (Pennsylvania resident employees)	Yes	If requested by employer
Emergency contact information	Yes	If requested by employer
Banking information	Yes	If requested by employer
Employment eligibility information (Form I-9, E-Verify, if applicable)	Yes	Yes, if enrolled in E-Verify
Initial goal information, if applicable	Yes	If requested by employer
Personal information: date of birth, national identification, IP address	Yes	If requested by employer
EEOC/OFCCP information: gender, ethnic origin, race, veteran status, disability status (for U.S. hires)	Yes	If requested by employer
Employee policies and documents	Yes	If requested by employer
Employee language preference	Yes	If requested by employer

Time Products

No candidate information is sold to third party vendors.

Your employer can share employee data with third party vendors, through the use of integrations that your employer requests, configures, and initiates. The configured integration determines the type of employee data that is disclosed.

Time and Attendance, Time Management, and Workforce Management collect the following information types:

• Employee personal information
• Employee job history
• Employee skills and qualifications
• Employee wage history
• Employee infractions and disciplinary actions
• Employee schedules, work availability, and shift trades
• Employee timesheets and default work locations
• Employee clock in/out transactions
• Geolocation of mobile clock in/out transactions
• Employee time off requests
• Employee time off balance transactions

Benefits Prime

No employee information is sold to third party vendors.

Information Category	Data Collected	Data Disclosed
Employee identifiers (data used to identify an employee, for example: employee number)	Yes	Yes
Employee personal information	Yes	Yes
Employee job information	Yes	Yes
Employee organization structure	Yes	Yes
Employee compensation information	Yes	Yes
Employee earnings information	Yes	No
Employee deductions information	Yes	No
Employee payroll period information	Yes	No

Performance Management

No employee information is sold or disclosed to third party vendors.

Performance Management collects the following information types:

• Employee identifiers (data used to identify an employee, for example: employee number)
• Employee personal information
• Employee job information
• Employee organization structure
• Employee performance feedback
• Employee performance goals
• Employee notes

Compensation Management

No employee information is sold or disclosed to third party vendors.

Compensation Management collects the following information types:

• Employee job information, including historical data
• Employee wage and salary information, including historical data
• Employee performance review information

UltiPro Learning

No employee information is sold to third party vendors.

Some employee data is disclosed to Schoox and other third party vendors.

Information Category	Data Collected	Data Disclosed
Employee identifiers (data used to identify an employee, for example: employee number)	Yes	Yes
Employee personal information	Yes	Yes
Employee hire information	Yes	Yes
Employee job information	Yes	Yes
Employee organization structure	Yes	Yes
Employee course participation	Yes	No
Employee course assessments	Yes	No